Terms & Conditions

Cheyenne Manufacturing, Inc. (CMI)
The following requirements apply based on the Purchase Order received from CMI

PACKING AND SHIPPING.  Supplier must prepare/package product for CMI to prevent shipping damage and deterioration.

SHIPMENT/DELIVERY.  Shipments or deliveries, as specified in a CMI Purchase Order, shall be in accordance with the specified quantities and the specified schedules. Supplier is encouraged to notify CMI of any anticipated or actual delay.

CMI FURNISHED MATERIALS.  All materials furnished by CMI are to be returned with the product upon completion of the order unless other arrangements have been made.

NON-CONFORMING MATERIAL.  For material supplied by CMI, supplier must notify CMI of any nonconforming product and make arrangements for approval if submitting any nonconforming product.

SUBCONTRACTING/APPROVED SUPPLIERS.  Any CMI supplier may subcontract work to another supplier provided that CMI is provided with the same rights and protection as stated in the Purchase Order and the CMI Terms and Conditions. Suppliers may only use approved suppliers of CMI and/or its customers.

RIGHT OF ENTRY.  Supplier shall allow CMI representatives, CMI customers, statutory and regulatory agencies right of entry into the applicable areas of Supplier’s facilities and the entire supply chain to verify all processes and records.

QUALITY.  Supplier shall provide and maintain an inspection system which will assure that all delivered products conform to Purchase Order requirements, whether manufactured or processed by the supplier or a sub-tier supplier.  Supplier shall maintain controls and perform all inspections and tests required to substantiate product conformance to Purchase Order requirements. If not specified in the Purchase Order, contact CMI for required revision of drawings, specifications and other requirements. Supplier is required to notify CMI of changes in product and/or process definition to obtain CMI’s approval prior to such changes.

INSPECTION AND TEST EQUIPMENT.  Supplier shall maintain inspection and test equipment to assure calibration traceable to a known national or international standard. Calibration records must be maintained and made accessible to CMI, if required.

FOREIGN OBJECT DAMAGE.   Supplier shall control/prevent foreign object damage or contamination during manufacture, assembly, inspection and/or shipment. The FOD program requirements must be made accessible to CMI upon request.

RECORDS.  The Supplier shall maintain records of work performed for CMI. Records shall include the COC provided to CMI as well as records that support the certificate. Records must be available to CMI upon request. Records must be maintained for a minimum of ten (10) years. Disposition required is; a) hard copy records – shred, b) electronic/digital files – delete.

CERTIFICATIONS.  Supplier must ensure that individual parameters within a given specification have been met.  Certifications must reflect that all applicable manufacturing and process specifications called for on the engineering drawing have been met.

INTERNATIONAL TRAFFIC IN ARMS REGULATIONS (ITAR). – When specified in the Purchase Order, products or services must be compliant with ITAR requirements. Questions should be directed to the person referenced at the bottom of the page.

FIRST ARTICLE INSPECTION.  If required by CMI on the Purchase Order, first article inspections are to be recorded on form AS9102, current revision or on a form compliant with AS9102.

CALIBRATION SERVICES ONLY. Calibration of inspection equipment shall be performed traceable to National Institute of Standards and Technology (NIST) or other national or international standards. Certificates of Calibration shall be provided.

CHANGES.  Any change to the requirements as stated on the Purchase Order must be approved by CMI prior to taking action on those proposed changes.

COUNTERFEIT PARTS PROGRAM.  Supplier is requested to protect CMI from counterfeit parts from being shipped.

PERSONNEL COMPETENCY. CMI may specify specific qualification for personnel performing work related to the details of the Purchase Order provided. The supplier should be ready to provide evidence to CMI if requested.


Control of Digital Data Used by Suppliers and Sub-Tier Suppliers

Prior to flowing down any files to a sub-tier, CMI management will verify the sub-tier’s capability to work with files related to DPD/MBD.

Applicable requirements of this document shall be flowed down to sub-tiers who will utilize customer digital data. Shipments from sub-tiers not approved to IGES or CATIA requirements will require their products to be subject to 100% inspection.

Customers of CMI reserve the right to survey and/or review the DPD/MBD quality assurance and configuration management systems of these sub-tiers.

PERSONNEL COMMUNICATION. Supplier is required to communicate with their personnel regarding the following:

  • Their contribution to product or service conformity to requirements
  • Their contribution to product safety
  • The importance of ethical behavior

Questions should be directed to Steven Trosper, QA Manager, (316) 942-7665